Conflict of Interest Policy

Cubic Uniforms Conflict of Interest Policy


Effective Date 16th Oct 2023

1. Introduction

    At Cubic Uniforms, we are committed to maintaining the highest standards of integrity, transparency, and ethical conduct. This Conflict of Interest Policy outlines our expectations regarding the identification and management of conflicts of interest that may arise in the course of our business operations.

    2. Definition of Conflict of Interest

      A conflict of interest occurs when an individual's personal interests, financial or otherwise, conflict with the interests of Cubic Uniforms in a way that may compromise or appear to compromise the individual's objectivity, professional judgment, or loyalty to the company.

      3. Disclosure Obligation

      All employees, officers, directors, and contractors of Cubic Uniforms have a duty to promptly and fully disclose any actual or potential conflicts of interest to the company. Disclosure should include all relevant details about the nature and extent of the conflict.

      4. Examples of Conflicts of Interest

        While not exhaustive, the following examples illustrate situations that may give rise to conflicts of interest:

        a. Financial Interests: Holding a significant financial interest in a supplier, competitor, or customer of Cubic Uniforms.
        b. Outside Employment: Engaging in outside employment, consultancy, or business interests that could conflict with the interests of Cubic Uniforms.
        c. Family and Personal Relationships: Having family members or close personal relationships with individuals or entities that are suppliers, competitors, or customers of Cubic Uniforms.
        d. Gifts and Entertainment: Accepting gifts, favors, or entertainment from suppliers, competitors, or customers that could influence or be perceived as influencing business decisions.
        e. Insider Information: Using confidential or proprietary information for personal gain or sharing such information with others who may use it for their personal benefit.

        5. Evaluation and Management

          Upon receiving a disclosure of a potential conflict of interest, Cubic Uniforms will evaluate the situation on a case-by-case basis. The company may take appropriate steps to manage, mitigate, or eliminate the conflict, including:

          1. Recusal: In some cases, the individual with the conflict may be asked to recuse themselves from specific decisions or activities that could be affected by the conflict.
          2. Disclosure: In other cases, the company may require disclosure of the conflict to relevant stakeholders, such as the Board of Directors or clients, as appropriate.
          3. Termination of Relationship: In extreme cases, Cubic Uniforms may terminate its business relationship with a supplier, contractor, or employee if the conflict cannot be adequately managed or resolved.

          6. Reporting and Whistleblower Protection

            Employees who are aware of potential conflicts of interest involving others at Cubic Uniforms are encouraged to report such concerns through the company's established reporting channels. Cubic Uniforms is committed to protecting whistleblowers from retaliation

            7. Annual Review and Training

              Cubic Uniforms will conduct an annual review of this Conflict of Interest Policy and provide ongoing training to ensure that all individuals associated with the company understand their responsibilities and obligations.

              This Conflict of Interest Policy reflects Cubic Uniforms' commitment to maintaining the highest standards of ethics and transparency. By promptly identifying and appropriately managing conflicts of interest, we aim to protect the interests of the company and maintain the trust of our stakeholders.

              For inquiries or concerns related to our Conflict of Interest Policy, please contact Charles Liu